Planning Meeting – Student Meet & Greet Event
April 10 @ 12:00 pm - 1:00 pm
Objective: Brainstorm and outline a student-centered networking event to foster collaboration, exchange ideas, and increase society <a href="http://membership.
Agenda
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Agenda
1. Welcome & Goal Setting (5 min)
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Opening remarks
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Review event objectives:
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Encourage student networking & idea exchange
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Promote IEEE VTS & ComSoc membership benefits
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Plan a collaborative, engaging format
2. Target Audience & Event Format Ideas (15 min)
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Brainstorm: Who are we trying to reach? (grad/undergrad, specific majors?)
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Discuss possible formats:
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Speed networking + themed tables (research, careers, student chapters)
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“Idea pitch” corner for collaboration starters
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Panel or lightning talks by student leaders
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Social mixer with guided discussion prompts
3. Membership Engagement Strategies (15 min)
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How to highlight VTS & ComSoc value to students
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Ideas for on-site membership drives (QR codes, exclusive follow-up workshops)
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Peer-to-peer recruitment: ambassador role for students
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Raffle/prize incentive for current members bringing guests
4. Logistics & Action Items Brainstorm (15 min)
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Venue (on-campus, hybrid, virtual?)
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Date/time for max student attendance
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Promotion channels (social media, department emails, class announcements)
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Food/beverage (budget-friendly options)
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Registration vs. drop-in
5. Next Steps & Role Assignment (10 min)
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Summarize top 3 ideas for the event
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Assign leads: logistics, promotions, membership table, speaker coordination
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Set next check-in date
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Action item recap